From the basics of tables, linens, and dinnerware to the special touches of signage, lounge furniture and specialty lighting, Madison area rental companies and event designers have what you need and can help create the look you desire that is truly your own. Whether you need a canopy or a tent for an outdoor affair or would like to create your own unique spaces within your reception space with chic draping, you can mix it up, express your style, and be creative giving your guests the ultimate experience! From classic or modern to rustic, industrial, or boho, the options abound!


• Know what your ceremony and reception venues already provide.

• What are your essential rental needs and what extra design elements do you wish to incorporate?

• Have a mood board and color palette to express the overall vision, and look to your event designer for advice on how you can enhance this vision or how to revise to stay within budget.

• Compare your wants and needs to your budget and decide what is most important.

• You will need a guest count for ordering tables, chairs, and dinnerware. 

• Who will deliver, set up, decorate, tear down, and return items; what additional fees would be involved. 

• Be sure to order extra pieces when it comes to dinnerware or glassware to be sure you have enough and in case of accidents. 

• Find out the fee for broken or missing items.

outdoor ceremony
appetizer station, charcuterie station


9-12 MONTHS BEFORE: Book reservation and pick out chairs, tent size, and some of the larger, sought-after products. 

6 MONTHS BEFORE: Make final order. 

3-4 WEEKS BEFORE: Make final tweaks.

table seating chart, assigned seating, place cards, escort cards, escort card display, signage, sign
sweets station, guest favor station, soap favors, guest favor ideas, french macarons, white cake


  • Arches 
  • Audio/visual equipment 
  • Candelabras 
  • Cardholders 
  • Centerpieces 
  • Chair covers 
  • Chairs 
  • Dance floor 
  • Decor 
  • Dinnerware 
  • Drinkware 
  • Draping 
  • Flatware 
  • Food service 
  • Furniture 
  • Inflatables and games 
  • Lighting 
  • Linens 
  • Napkins 
  • Portable washrooms 
  • Signage 
  • Tables 
  • Tents

kings table, farm to table wedding reception style, cafe lighting, outdoor reception, french country

Find our full vendor gallery of rentals and event designers HERE:

reception lounge area, lounge furniture, rustic vintage lounge furniture, rugs, coffee table, pillow